Create a Subsite on MyBC

How to create a subsite in MyBC on Office 365. Note that you need to be a site administrator in order to create a subsite; if you need assistance, please contact your site collection administrator.

Summary

Create a SharePoint subsite in MyBC. Note: you need to be a site administrator in order to create a subsite; if you need assistance, please contact your site collection administrator.

How to: Create a Subsite

1. Go to the site you would like to create a subsite under

2. Click the Gear icon on the right side of the administration bar at the top of the screen

3. Click Site contents

4. Click new subsite (or if you are using the new view: click the New menu, then select Subsite)

5. In the Title field, enter the full site name as you would like it to appear; for example: My New Subsite

6. In the Web Site Address field, enter the desired URL; it should be all lowercase, and have no spaces or special characters. For example: my-new-subsite OR mynewsubsite

7. Under select a template, click the Custom tab, and select BC Subsite Template

8. In the Permissions section, you need to choose either "same permissions" or "unique permissions at this time

   • Same permissions as parent site will make the data in the site visible to Everyone at BC. 

   • Unique permissions creates a Private subsite (not visible to Everyone).  

   • After you click Create in step 11 below, you will be directed to the location for establishing People and Group permission for the private subsite.

9. Under Use the top link bar from the parent site? select Yes.

10. Important: Leaving this at No will break site navigation!

11. Click Create. There will be a delay as the site is created. 

12. The window for People and Groups\Set up Groups for this site will open

• Note: Tips and suggestions about creating Groups and assigning permissions to the groups. 
  • You have the option of Creating new groups for the subsite or Use an existing group.
  • If you are creating a private subsite, you should choose "Create a new group".   When you Choose Create a new group, the new name will automatically populate. The name of the 3 new groups for Visitors, Members and Owners will match the name of the subsite you just created and all 3 groups will have the same name but permissions will be different. There may be a few second delay in group creation.
    • Example: Subsite name is: Garden Club
      • The new groups will be called Garden Club Visitors, Garden Club Members, Garden Club Owners
  • If the subsite you just created is not private and will be visible to Everyone except external users, you don't necessarily need to create a new group but it may be helpful. The permissions for the new subsite will be the same as the site collection if you don't create a new group.  However, it can't hurt to create the new groups at this time even if the site will be public. The groups can also be created at a later date. 
  • A description of permissions is shown for each group. You can add people to the groups at this time and at later dates. Adding the Owner of the group is helpful at this time although the Site Collection Administrator will ultimately have permissions to add people.  ITS can always be contacted for assistance via a ticket request. 

13. You can Create and add users to each new group for Visitors, Members and Owners at this time or change it after the subsite is created by going to the Site Settings for the subsite.

• How To Add Users to Groups: 

• Type the users name into the box and click on the check mark or use the browse icon for searching 

• Permissions can be added for the Visitors, Members and Owners group 

• Click OK when you are done with adding users to the permission groups

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After creating the new subsite and configuring the permissions, the subsite will open and provide additional instructions for finalizing the configuration.  The instructions below are what you will see on the subsite.  

Make sure you start with completing the steps for "Activate Publishing Features"

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Welcome to your new MyBC site!

If you just created this site, follow these steps to finish your site configuration:

Note: Site formatting may be broken until these steps are completed!

Activate Publishing Features

1. Click the Gear icon on the right side of the administration bar at the top of the screen
2. In the submenu, click 'Site Settings'
3. On the Site Setting screen, under Site Actions, click 'Manage site features'
4. Scroll down to find SharePoint Server Publishing. If it is not activated, click the Activate button. This may take a minute to activate.
   Warning: Do not activate or deactivate other options on this page, as they will break your site, and it may be unrecoverable.
5. Once the SharePoint Server Publishing is Active, click on Home in left navigation pane to return to the subsite home page. You should see the BC Fountain displayed on page. 

Add Contacts and Related Links

Make sure your site managers are listed as Key Contacts, and you link to any Related Links, such as your public Bellevue College website.

1. Click the Gear icon on the right side of the administration bar at the top of the screen
2. Click 'Site contents'
3. Click 'Contacts' to add contacts, or 'Related Links' to add or edit related links.
4. Edit the sample contacts or links, or click ‘New’
5. Fill out necessary information, and save
6. Repeat steps 1 through 6 as necessary

Add Pages

If you want to add pages to your site, follow these steps:

1. Click the Gear icon on the right side of the administration bar at the top of the screen
2. Click 'Site contents'
3. Click 'Pages'
4. Click 'New', then click 'Article Page'
5. Enter page title (displayed at top of page), Description (optional), and URL (all lowercase, using dashes instead of spaces)
6. Under Page Layout, make sure '(Article Page) BC-GeneralContent.aspx' is selected. Note: Other page layouts are not compatible with the MyBC layout.
7. Click 'Create'

Remove this help text

After completing these steps, please remove this section from the homepage.

1. Click the Gear icon on the right side of the administration bar at the top of the screen
2. Click 'Edit Page'
3. Hover over the 'Welcome to your new MyBC site!' heading, then click the very small downward-pointing triangle that appears to the right of it (next to a square checkbox)
4. Click 'Delete', then confirm the deleting in the popup window
5. In the administration bar, click the 'Publish' tab, then the 'Publish' button
6. Enter an explanatory comment, if desired, and click 'Continue' to save

Help and resources

Visit www.bellevuecollege.edu/servicedesk, click 'Knowledge Base', then 'Website Applications', then 'MyBC'